Thank you letters should be brief to show appreciation for the recipient’s time. Be concise and specify why you’re writing your letter Here are three tips for writing a thank you letter that effectively shows your gratitude: 1. 3 tips for sending a professional thank you letter SignatureĬlose your thank you letter with an appropriate ending such as “ Sincerely,” leave a space, and then sign or type your name. how your skills or experience will benefit them (if you’re applying for a job)Įnd your thank you letter by sincerely restating your thanks, and reminding the recipient again why you’re writing to them.why you’re thankful for their assistance.Use your 1–3 body paragraphs to provide specific details in your thank you letter. So include information about who you are, why you’re writing to them, and your connection to the person or organization. Your opening paragraph should directly thank the individual or organization who helped you. Writing a scholarship thank you letter and don’t know the name of the person you’re addressing it to? Address your thank you letter as:ĭear, 4. But if you do know the person well, address them directly by first name (e.g., Dear Andrea,). Include the appropriate title before their last name if you don’t know them well (e.g., Dear Ms. Remember to address the recipient appropriately in your thank you letter. Instead, address your recipient as at the start of your email and provide your name and phone number below your signature.
If you’re sending a thank you letter via email, don’t include today’s date, the recipient’s full contact details, or your contact details because the email will already be time stamped and include both of your email addresses. Listing the addressee’s contact information is important because it shows you’ve taken the time to personalize your thank you letter to them.Īdd the following recipient contact details to your thank you letter:
The individual or organization’s contact details Next, leave a space under your contact information and include the current date in the upper right corner of the page.Ĭhoose a simple format such as DD/MM/YYYY when writing your thank you letter so the recipient knows you’re following appropriate letter writing standards. Here are the contact details to include on your thank you letter: Similar to writing a cover letter, place your contact details at the top left or top center of your thank you letter. You can write a professional thank you letter by including the following components: 1.
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